Address Book - Address Manager

The Easiest Way to Create Address Books!

Product Information

Creating and printing address books is fast and easy!

1. Import existing data or easily enter new names and addresses
2. Choose from pre-designed address and phone book printouts or design your own
3. Professional printouts in minutes
4. Takes only 5 minutes to learn

Address Book is an easy-to-use address book manager. It has all of the tools necessary to enter and manipulate names, addresses, and other data and it gives you complete flexibility in printing your data. Address Book comes with pre-designed layouts and printout designs, so you can get started quickly. 

There is also comprehensive online help so that you can get help at any time. 

As an added Bonus to the package, also included is 1,000 Clip Art Images!

There are three basic steps to using Address Book

• Entering data
• Choosing a print format
• Printing your address book

To print your records in a particular order (for example, alphabetically by company or last name) you can Sort the address book (see Sorting the Address Book)

• To print only certain records (for example, only records in a particular ZIP Code) you can Filter Records (see Filtering Records). 
• Once you have entered data into your address book and chosen a printout design, you are ready to print. 
• To print your records in the order they appear on-screen, open the File menu and choose Print. For more printing information, see Printing.

Viewing Statistics

• Address Book can compute statistics on all number, currency, date, ZIP Code, and check box fields. Open the View menu and choose Statistics to open the Statistics dialog. Only displayed records are included in the statistics. The total number of records and the number of currently displayed records are listed at the top of the dialog.

Managing Address Book Files - Overview

• Address Book file management includes the basic save function, but also has features such as purge, which helps you remove duplicate records from your file, and export, which allows you to use your address book data in other programs.
• You can also set preferences for the file, such as the display format for dates, or view statistics, which show you the current state of your address book.

Purging Duplicate Records

If you have duplicate records in a file, Purge will find and remove them from your address book. This can be an especially useful feature if you have merged address books.

• Open the Records menu and choose Purge Duplicates to open the Purge Duplicate Records dialog.
• Enter the criteria you want Address Book to use when comparing records.
• Address Book can look at up to three fields when comparing the records in your address book. Use the boxes on the left to choose how many letters to compare, and use the boxes on the right to tell Address Book which fields to use in the comparison. The search is more precise the more letters you use, but it will take longer.
• If you want to confirm suspected duplicates before they are removed, mark the "Interactive" check box. Records that are not duplicates may still meet the purge criteria (for example, two brothers living at the same house might meet the purge criteria).
• Choose whether you want to erase the duplicates or put them in their own file.
• To create a file for the duplicates, choose Move Duplicate Records and then click the Filename button.

• Windows 3.1/95/98/Me  (Not XP compatible)
• 486 or higher PC
• 8MB of RAM
• CD-ROM drive
• VGA graphics card
• 14MB free hard disk space
• Mouse

Tips for XP USERS    Tips for VISTA USERS